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Obion
County Public Library
Meeting
Room Policies and Guidelines
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to Reservation Form
Policy:
1.
Events sponsored by the Obion County Public Library, the
Friends of the Library, and other agencies of the Obion
County and Union City governments have first priority
for meeting room use. Thereafter, requests will be
considered in the following order:
-
Community
non-profit, cultural or civic organizations
-
Organizations
whose primary purpose is for-profit.
2.
Each group must fill out a reservation application
form. The form can be obtained at the library or
submitted online from the form provided at the bottom of
this page. Recurring reservations will be accepted
for up to six months and must then be renewed. A
call of inquiry of availability does not constitute a
room reservation.
3.
Requests will be considered on a first come, first
served basis.
4.
All use of the meeting room is subject to the approval
of the Board of Trustees.
5.
Those planning to use the meeting room must sign a
statement accepting responsibility for damage or loss to
Library equipment and furnishings. The person who
signs the statement is responsible for the conduct of
the group.
6.
Failure to abide by the Library's meeting room policies
and guidelines may result in the cancellation of or
refusal of future reservations.
7. Businesses may use the meeting rooms for
educational purposes for a fee.
Half-Room- $25 (Less than 4 hrs.) $50
(4+ hrs.)
Full Room- $50 (Less than 4 hrs.) $100
(4+ hrs.)
Programs involving the sale,
advertisement or promotion of commercial products or
services or the solicitation for the future sale of
commercial products, are prohibited. The sale of a
commercial product in the meeting rooms is prohibited.
8.
Fundraising events or solicitation of any kind are not
permitted unless sponsored by the Friends of the
Library.
9.
Meetings and programs must be open to the public and
free of charge.
10.
The Library does not advocate or endorse the viewpoints
of any group or individual. Meeting room use
shall not be publicized in such a way as to imply
Library sponsorship.
Guidelines:
1.
Use of the meeting room is limited to 120 people in the
entire room and 50 in each half. Fewer can be
accommodated when using tables. Fire code requires
that no group excel these capacities.
2.
Meetings must start while the Library is open.
Groups remaining in a meeting room after regular hours
will not have access to the rest of the building.
3.
The Library provides tables, chairs and audiovisual
equipment as is indicated on the reservation form.
The group is responsible for indicating any equipment
needed on the reservation form. The Library staff is not responsible for
set up or the operation of audiovisual equipment, but
will be glad to give instruction.
4.
Groups are responsible for leaving the meeting rooms in
order. The Library reserves the right to charge a
fee if facilities must be cleaned.
5.
Each group using the room is responsible for setting up
the room and returning it to its original
condition. Lights are to be turned off at the
conclusion of the meeting.
6.
Please do not attach fliers, signs, or other notices to
the painted walls, the ceiling tiles, or any glass
surface. A tacking strip is available on each wall
for posting materials.
7.
Programs may not interfere with library operations.
8.
Distribution of promotional or informational materials
must be limited to the meeting rooms. Materials
may not be distributed before or after the meeting
period.
9.
Refreshments may be served, but alcoholic beverages are
not allowed. All food and drink must be kept to
the meeting room area. The kitchen area must be
cleaned up when the meeting is concluded.
10.
Adult supervision is required when children are using
the room. Children of those attending meetings
should not be left unattended in the Library during
meeting room use.
11.
Groups may cancel their reservations at any time and
should notify the Library as soon possible.
12.
Users may not store or leave equipment, supplies, or
personal belongings in the Library. The Library is
not responsible for lost or stolen items.
13.
Smoking is prohibited in all areas of the Library.
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